NetSuite Item Codes

Abstract

Items are the goods and services you sell to customers, and the parts and raw materials you purchase from vendors. They can also include line items on sales and purchase forms, like descriptions, discounts and miscellaneous charges.

Item Codes

Item are central to how Netsuite (and most accounting systems) operate. Items represent things we (buy and sell) or (services we provide). Every ITEM has a CODE, we have sought to develop these codes in a consistent and uniform way.

It is important to use the correct item codes, as behind the scenes they are linked to our chart of accounts, GST, profit centres...

We will produce a Confidential Item Code Book which will be distributed to Managers. This book will include the following details; Item Code, Item Description. These details will be divided into sections based upon both Activity Class (e.g. SPK, PMP, EL, EWS) and Activity Type (e.g. install, supply, relocate)

What we need to know to create a new Item Code

Is this a parts/material or a service item?

Describe the function or activity type of this item. e.g. product, part, install, supply, changeover, relocate, inspect, test etc.

Which activity class does this item belong to? e.g. EWS Emergency Warning, FE Fire Equipment, HYD Hydrant, PMP Pumpsets etc.

Suggest a product or service description "story" for this new item. e.g. Relocate existing EL (within 10m of an existing fitting)

If item is parts/materials, which vendor do we purchase this item from?

What is the vendor product reference number?

Is this vendor the preferred supplier for this item?

What is the purchase price? (excl GST)

Is this item purchased on an individual basis or in sets or bulk?

Is this product on sold to our customers?

What is the selling price? (excl GST)